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Privacy Notice
What we collect (very little), why we collect it, and your rights under UK data protection law.
Last revised 31 October 2026
In short
We collect very little. There are no accounts, no adverts, no analytics and no tracking. We do not sell or share personal data. This notice explains how we handle personal data under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who we are
The Cartographers' Guild is the controller of the personal data described here. Contact us at letters@thecartographersguild.com.
What we collect and why
| Data | Why | Lawful basis | Kept for |
|---|---|---|---|
| Name, email and letter sent through the Post Room | To reply to you | Legitimate interests | Up to 12 months |
| Server logs: IP address, browser, page and time | To keep the site secure and working | Legitimate interests | Up to 30 days |
| Your choice on the cookie notice, in your browser | To remember that choice | Strictly necessary | Until you clear it |
Who sees it
Only us and our web host, which processes data on our behalf under contract. If data is ever processed outside the UK, it is protected by safeguards recognised under UK law, such as adequacy regulations or the International Data Transfer Agreement.
Your rights
You can ask to see the personal data we hold about you, have it corrected or deleted, restrict or object to how we use it, and receive a copy in a portable format. Email letters@thecartographersguild.com and we will reply within one month.
Complaints
Please tell us first if you have a concern. You also have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk or on 0303 123 1113.
Children
The site is not aimed at children under 13 and we do not knowingly collect their data. If you think a child has written to us, let us know and we will delete the letter.
Changes
We will update this notice if our practices change. The revision date is at the top.